Safair (Pty) Ltd, based in Johannesburg, is seeking an organized and detail-oriented Assistant Administrator: Technical Records to join their team. This full-time, on-site role offers a unique opportunity for professionals who thrive on precision, efficiency, and a passion for aviation documentation.
Key Responsibilities of the Role
As an Assistant Administrator for Technical Records, your role will involve meticulous attention to detail and effective collaboration with internal and external stakeholders. Below is a breakdown of the core duties:
Daily Record Maintenance
- Update the maintenance system with daily ATLTs (Aircraft Technical Log Times), including flight hours, landings, oil usage, and complaints.
- Capture work packs as required.
- Scan and file hard copy documents to ensure records are digitized and accessible.
Organized Documentation
- Maintain an orderly document storage area in compliance with company standards and aviation regulations.
- Separate incoming paperwork for assigned aircraft to ensure correct allocation.
- Verify and file certificates for new components and update relevant systems.
Error Identification and Resolution
- Identify discrepancies in Aircraft Technical Log Records (ATLRs) and missing log pages.
- Communicate with stakeholders to resolve inaccuracies promptly.
- Compare and reconcile hour and cycle differences between the MRO system and ATLRs.
System Updates
- Record part changes, movements, and component updates on ATLRs.
- Update work orders, Airworthiness Directives (ADs), Service Bulletins (SBs), and other technical documentation in the MRO system.
- File and distribute documents to relevant departments as needed.
Stakeholder Collaboration
- Address and resolve record-related queries, escalating issues when necessary.
- Analyze stakeholder needs to identify areas of improvement and implement incentives to enhance processes.
- Maintain strong relationships with internal teams and external stakeholders to foster collaboration.
Compliance and Quality Assurance
This role requires a deep understanding of aviation regulations and internal policies to ensure adherence to statutory requirements. Key compliance-related tasks include:
- Monitoring and reporting non-compliance issues.
- Implementing corrective actions to maintain alignment with aviation standards.
- Staying up-to-date on relevant policies, guidelines, and regulatory changes.
What Makes This Role Exciting?
- Aviation Industry Exposure
Working with Safair offers a unique opportunity to delve into the dynamic aviation sector. You’ll be contributing to the safety and efficiency of aircraft operations through meticulous record-keeping. - Organizational Impact
By ensuring accurate and timely documentation, you’ll play a pivotal role in maintaining the operational excellence of Safair’s fleet. - Skill Development
This position provides hands-on experience with technical systems, compliance frameworks, and collaborative problem-solving, fostering professional growth.
Who Should Apply?
This role is perfect for individuals who:
- Are detail-oriented and highly organized.
- Have a background in records management, aviation, or administration.
- Possess excellent communication and problem-solving skills.
- Thrive in fast-paced environments and are comfortable handling multiple tasks simultaneously.
Final Thoughts
The Assistant Administrator: Technical Records role at Safair (Pty) Ltd is an exciting opportunity for professionals passionate about aviation and records management. If you enjoy contributing to organizational success through precise documentation and collaborative teamwork, this role could be your next career step.
Apply today and take flight in your career with Safair!