Join Unique Personnel as a Receptionist/Admin Clerk. Handle front desk duties and administrative tasks in a dynamic environment. Apply now!
Location: Pretoria
Salary: Negotiable
Job Type: Permanent
Sectors: Mining
Reference: 75136
Apply before: Sep 12, 2024
Unique Personnel is seeking a highly organized and detail-oriented professional to join our team in Pretoria. If you have a background in administration and are eager to work in the mining sector, this could be the perfect opportunity for you.
Key Responsibilities
Telephones/Communications:
- Answer and direct calls to the appropriate personnel.
- Respond to inquiries and take messages as needed.
- Assist with the maintenance of telephones and telephone lines (NEC).
- Update employee lists regularly.
- Manage all contact printers and copiers, including logging calls, repairs, and monthly readings.
- Order cartridges as needed.
Reception:
- Maintain the reception area, ensuring it is welcoming and orderly.
- Meet and greet visitors, providing a warm and professional welcome.
- Assist with catering arrangements for guests and meetings.
- Sort and distribute incoming mail efficiently.
Production Administration:
- Create and file job cards and registers for production orders and maintenance.
- Design new sticker templates for production.
- Issue shipping tags according to required standards.
- Provide overflow support for the production manager and sales P.A.
- Request quotes as needed.
- Complete and file new credit applications when required.
General Administration:
- Perform daily filing of release notes and collection slips.
- Ensure the safe keeping of necessary documentation.
- Open new files, ensuring proper labeling and covering.
- Handle printing, copying, scanning, and laminating tasks as needed.
- Assist with manual orders and other orders as required.
- Send Tshwane meter readings.
- Support the accounts department with affidavits and document sign-offs.
- Assist HR with document handling and notice board updates.
- Distribute security books as necessary.
- Manage office supplies, including ordering, stock taking, and issuing.
- Carry out any ad-hoc duties delegated by management and directors.
Candidate Requirements
- Education: Senior Certificate.
- Skills:
- Advanced proficiency in Excel and Word, with intermediate skills in PowerPoint and Internet usage.
- Strong command of both English and Afrikaans (reading, writing, speaking).
- Excellent communication skills.
- Experience:
- At least 5 years in a similar administrative role.
- Experience in managing multiple tasks and meeting deadlines.
- Attributes:
- Punctual, reliable, and trustworthy.
- Ability to work under pressure and maintain a high level of accuracy.
- Maturity to work effectively and harmoniously within a diverse team.
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If you are a driven individual with a strong administrative background and the ability to thrive in a fast-paced environment, apply today to become part of the Unique Personnel team in Pretoria. We look forward to welcoming you on board and contributing to your professional growth.